Virtual Assistants for Photographers

Being a photographer takes a lot of work. You get to capture incredible scenes and memories that can last a lifetime. If you have a photography business or work as a freelance photographer, there are many things you need to do aside from taking great photos. 

A VA can help you with mundane tasks such as scheduling appointments, filling in paperwork, and sending out invoices. That way, you have more time to do creative work. 

Here is a guide for virtual assistant services for photographers: 

How Can a Virtual Assistant Help a Photographer?

Here are areas in your business that you can outsource to a virtual assistant:


A significant part of your communication with clients is mostly done through email. However, responding to every warm and personalized tone possible can be exhausting.

A virtual customer assistant will ensure everything runs smoothly. They’ll keep track of all your communications with your clients.


If you’re okay handing some creative control to someone else and telling them your way of doing things, you can save a lot of time. You can create template filters and have them do the task that can take a lot of your load.

A professional VA can help you place watermarks in your photos, which can be tedious to do on your own. 

Social Media Marketing

A robust social media strategy helps you stand out from the competition. It also attracts new clients. 

Intelligent virtual assistants can post on numerous platforms correct-sized images. They’ll also personalize your content, tailoring it to a specific social media channel.


Do you find yourself caught up with contracts and invoices? Is entering data in a spreadsheet or accounting program taking much of your time? 

You may have to spend a lot of time doing this as your business scales over time, and it can be a repetitive process. A dedicated virtual assistant has excellent accounting skills. They can do bookkeeping based on a template you’ve given them.

When you work with the right virtual assistant company, your can push your business goals much further while having a work-life balance. But how exactly do you delegate your tasks to a VA? Check out one of our recent blog posts where we explained this in detail!


As troublesome as they are sometimes, calendars and schedules are essential. You can save some time by letting a professional virtual assistant do it for you. 

A VA will update you when you have an important appointment coming, so you’ll never miss a beat. 

Scheduling client appointments are also part of what we do for our lawyer clients. Read more about how hiring a legal virtual assistant benefit law firms here:

Email Newsletters

Sending your clients monthly newsletters is a great reminder that you have a new blog post coming up. You can also use it as a means to feature a new photo on your site. Hiring someone who will send them emails regularly is essential. 

A virtual personal assistant will schedule regular and highly engaging newsletters via Mailchimp. This gives your photography business the exposure it needs.


Publishing regular blog posts is another great way to showcase your work. However, uploading photos and adding descriptions to a single blog post is time-consuming. 

Our virtual assistants can do this for you, ensuring the content is SEO friendly. Thus, make sure that your content appears on top of search engine results (SERPs.)

What are the other tasks that you can delegate to a VA? Check out our free list of 21 Things To Delegate Today, by clicking here

What Are the Pros of Hiring a Virtual Assistant?

Focus on your Craft

The last thing you want is sitting in a session with a client and being unable to concentrate. You may think of the things you still haven’t checked off your to-do list. 

You don’t want to be bogged down by all the mundane admin tasks. Maybe you have blog posts to write, emails to answer, or meetings to schedule.

Virtual assistance allows you to easily break free from these things. By taking these off your plate, a VA lets you have more time to focus on your craft and hone your skills!

More Timely

The longer it takes to respond to an inquiry from a prospective client, the less likely you’ll book them. The likelihood of booking them goes down if it takes you longer than 5 minutes to respond to their email.

Fortunately, a virtual personal assistant can handle all these emails and respond to inquiries immediately. They’ll only forward you emails from people interested in booking or setting up a consultation with you.

Scale Your Business by Boosting Productivity

Imagine what it’s like when you don’t have to look up the internet for content to post or write a guest blog for. 

A VA will free up hours of your week so that you can be productive in other aspects of your business. Thus, you’ll devote your time to doing high-level tasks that will help your business scale in the long run.

Wrapping It Up

Running a photography business, you’re probably wearing a lot of hats. However, the quality of work you produce and your life will suffer. This is true if you try to do everything independently.

Working with a dedicated virtual assistant helps boost your productivity. It also frees up your time doing the work you love.


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